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Tue 3 Oct 2023
09:30 - 13:00

Venue: UIS Online Microsoft Teams 1

Provided by: University Information Services - Digital Literacy Skills


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Wed 31 Jul 2024


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UTBS: Training Administrator Training (Live Online using Microsoft Teams)
Prerequisites

Tue 3 Oct 2023

Description

This course is designed for Training Administrators of a new provider on the University Training Booking System (UTBS) and it will take them through theory and practicals on how to administer their training programme on the UTBS.

Please note that the course is taught using Microsoft Teams and you must have Teams installed on your computer to participate. See System requirements below for more information

Please Note: It is important that when you book on this course, on your booking confirmation page, click on Add to Calendar to start the process to import the course appointment into your calendar. This contains the link to the MS Teams course meeting under Joining Instructions that you will use to join on the day of the course.

  • See Related Courses below to take your skills further
Target audience
  • Existing or new Cambridge University UTBS training administrators
  • Further details regarding eligibility criteria are available
Prerequisites
  • You must have pre-approval by your UTBS key contact to attend the course
Sessions

Number of sessions: 1

# Date Time Venue Trainer
1 Tue 3 Oct 2023   09:30 - 13:00 09:30 - 13:00 UIS Online Microsoft Teams 1 Simon Meaker
Topics covered
  • Introduction to the UTBS
  • User experience and the multi provider toggle
  • Training events & sessions
  • People
  • Emails
  • Administering bookings
    • Recording attendance
    • Third party bookings (inc. cancelling)
    • Non-bookers
  • Administering training events
    • Managing wait lists
    • Producing a register
    • Postponing & re-scheduling
  • Daily admin checks
    • Attendance not yet updated
    • Special requirements
    • Monitoring training events with low numbers
    • Monitoring over-subscribed training events
    • Payments
Objectives

To give you a good understanding of the UTBS system to the point where you can use the manual with confidence, and to get up and running with administering new provider training provision through the University Training Booking System (UTBS).

Aims

Once back at your workplace you should be in a good place to start using the UTBS to create Courses and Events and to manage the admin tasks associated with that.

Format
  • Presentation, demonstrations and practicals
System requirements
  • Installed Microsoft Teams app.
  • It is possible to join using Edge or Chrome but there is less functionality when using a browser.
  • Important: The instructor cannot troubleshoot access to Microsoft Teams on the day of the course. If you are in an institution that is managing their own Teams tenancy (CAMENT, JBS, medschl and some of the colleges) then you may not have access to the files or calendar used in the course. Please contact the instructor in advance to discuss this.
  • It's advisable to make a test call in advance of the session.
Taught using

UTBS via a web browser on MCS Windows

Duration
  • One half day session
Frequency
  • A number of times a year
Related courses
Themes

Booking / availability